{"id":2099,"date":"2022-08-18T12:02:36","date_gmt":"2022-08-18T12:02:36","guid":{"rendered":"https:\/\/euleaders.eu\/virtual-meetings-10-dos-and-10-donts\/"},"modified":"2022-10-31T08:15:22","modified_gmt":"2022-10-31T08:15:22","slug":"virtual-meetings-10-dos-and-10-donts","status":"publish","type":"post","link":"https:\/\/euleaders.eu\/de\/virtual-meetings-10-dos-and-10-donts\/","title":{"rendered":"Virtual Meetings &#8211; 10 Do\u2019s and 10 Don\u2019ts"},"content":{"rendered":"<style>\nol{font-weight:700;}<br \/>\n<\/style>\n<h2 class=\"western\"><span lang=\"en-US\">Virtual meetings<\/span><\/h2>\n<p align=\"justify\"><span lang=\"en-US\">Nowadays, especially in the post Covid era, virtual meetings have been increased and have become an integral part of our lives and jobs. <\/span><\/p>\n<p align=\"justify\"><span lang=\"en-US\"><i><b>What a virtual meeting actually is?<\/b><\/i><\/span><\/p>\n<p align=\"justify\"><span lang=\"en-US\">A virtual meeting is a form of communication that enables people in different physical locations to use their mobile or internet connected devices to meet in the same virtual room. A virtual meeting means a web conference. It is a gathering held over the internet using applications or services with the possibility of sharing presentations, voice, video, texts, and files via the web.<\/span><\/p>\n<p align=\"justify\"><span lang=\"en-US\">There are several virtual meeting platforms, applications and software that bring people together over the internet. Usually, this software includes a form of video conferencing, as well as tools like chat, reactions, and screen sharing. Some examples of this software include Zoom, Webex, etc. <\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><\/h2>\n<h2 class=\"western\"><span lang=\"en-US\">How will a virtual meeting be effective and productive?<\/span><\/h2>\n<p align=\"justify\"><span lang=\"en-US\">Throughout the amount of several virtual meetings that have been held all over the world, we are now present you some tips in order team leaders to hold a highly successful remote meeting.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><\/h2>\n<h2 class=\"western\"><span lang=\"en-US\">Do\u2019s<\/span><\/h2>\n<p><img decoding=\"async\" class=\"wp-image-1169 size-thumbnail aligncenter\" src=\"https:\/\/euleaders.eu\/wp-content\/uploads\/2022\/08\/18.08.2022-in01-150x150.jpg\" alt=\"\" width=\"150\" height=\"150\" srcset=\"https:\/\/euleaders.eu\/wp-content\/uploads\/2022\/08\/18.08.2022-in01-150x150.jpg 150w, https:\/\/euleaders.eu\/wp-content\/uploads\/2022\/08\/18.08.2022-in01-300x300.jpg 300w, https:\/\/euleaders.eu\/wp-content\/uploads\/2022\/08\/18.08.2022-in01-768x768.jpg 768w, https:\/\/euleaders.eu\/wp-content\/uploads\/2022\/08\/18.08.2022-in01-700x700.jpg 700w, https:\/\/euleaders.eu\/wp-content\/uploads\/2022\/08\/18.08.2022-in01.jpg 800w\" sizes=\"(max-width: 150px) 100vw, 150px\" \/><\/p>\n<p>&nbsp;<\/p>\n<ol>\n<li><span lang=\"en-US\"><b>Set the agenda and plan your online meetings in advance.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">By planning a virtual meeting in advance, you will be able to conduct the meeting\u2019s agenda. Make sure that all your team members receive the agenda some days before the meeting. In this way your team will have the appropriate time to contact you and add things that need to be discussed, or even participate with questions. The agenda will also give you the opportunity to set a framework for taking meeting notes and the timetable of the meeting.<\/span><\/p>\n<ol start=\"2\">\n<li><span lang=\"en-US\"><b>Set a clear goal.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">Clear goals of virtual meetings may put you and your team closer to achieving goals. For example, a goal that could be set, is getting daily updates from the team members working on a project. If your team knows what you\u2019re all working online meetings can be as effective as F2F meetings.<\/span><\/p>\n<ol start=\"3\">\n<li><span lang=\"en-US\"><b>Greet everyone at the beginning of the online meeting.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">As you want your team to be focused and engaged greet everyone who is participating at the beginning. This will help everyone not feel excluded. The participants will feel that they contribute and will pay attention.<\/span><\/p>\n<ol start=\"4\">\n<li><span lang=\"en-US\"><b>Set the meeting\u2019s action items.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">As after the meeting, participants will have to contribute to a specific goal, some actions should be assigned with deadlines. Those actions and deadlines can be developed during the meeting, or you can set predetermined action and assigned them to your team. Either way, inform the team that the results will be discussed at your next online meeting or the deadline that has been set.<\/span><\/p>\n<ol start=\"5\">\n<li><span lang=\"en-US\"><b>Use your laptop, not your phone.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">At first by using your laptop\/desktop will give a more serious and professional picture to your team. Even though those platforms are available for smartphones, laptop screens remain superior for properly seeing and hearing in virtual meetings. <\/span><\/p>\n<ol start=\"6\">\n<li><span lang=\"en-US\"><b>Look at the camera.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">The thing that participants should do is simple: Look at the participants while they are speaking, but when it is time for you to speak, look at your camera. <\/span><\/p>\n<ol start=\"7\">\n<li><span lang=\"en-US\"><b>Hold meetings from quiet rooms.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">It is undeniable that background noises are annoying for everyone involved in a virtual meeting. The simple thing you can do is take virtual meetings in quiet rooms.<\/span><\/p>\n<ol start=\"8\">\n<li><span lang=\"en-US\"><b>Check your background.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">Keep the background clean and simple. By doing that, all participants will be focused to the person speaking and won\u2019t try to understand what\u2019s going on behind you.<\/span><\/p>\n<ol start=\"9\">\n<li><span lang=\"en-US\"><b>Recap.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">Before closing an online meeting, summarize the key decisions made. Let your team ask you questions and remind them the deadlines and tasks.<\/span><\/p>\n<ol start=\"10\">\n<li><span lang=\"en-US\"><b>Dress yourself like a F2F meeting.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">You and your team should be dressed as you would do to a F2F meeting. That means that you should avoid outfits you wouldn\u2019t wear at the office. It is easier to focus when you\u2019re fully and professionally dressed.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2 class=\"western\"><span lang=\"en-US\">Don\u2019ts <\/span><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-1170 size-thumbnail\" src=\"https:\/\/euleaders.eu\/wp-content\/uploads\/2022\/08\/18.08.2022-in02-150x150.jpg\" alt=\"virtual meetings don'ts\" width=\"150\" height=\"150\" srcset=\"https:\/\/euleaders.eu\/wp-content\/uploads\/2022\/08\/18.08.2022-in02-150x150.jpg 150w, https:\/\/euleaders.eu\/wp-content\/uploads\/2022\/08\/18.08.2022-in02-300x300.jpg 300w, https:\/\/euleaders.eu\/wp-content\/uploads\/2022\/08\/18.08.2022-in02-768x768.jpg 768w, https:\/\/euleaders.eu\/wp-content\/uploads\/2022\/08\/18.08.2022-in02-700x700.jpg 700w, https:\/\/euleaders.eu\/wp-content\/uploads\/2022\/08\/18.08.2022-in02.jpg 800w\" sizes=\"(max-width: 150px) 100vw, 150px\" \/><\/p>\n<ol>\n<li><span lang=\"en-US\"><b>Don\u2019t hold too long online meetings.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">People often have attention spans. That is more common in virtual meetings. Although one hour-long meetings are common, experts argue that 30 minutes is the perfect meeting duration. <\/span><\/p>\n<ol start=\"2\">\n<li><span lang=\"en-US\"><b>Don\u2019t multitask.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">The only thing you should do is focus only in your meeting. In this way you won\u2019t miss a thing, you won\u2019t misunderstand, and everything will be clear.<\/span><\/p>\n<ol start=\"3\">\n<li><span lang=\"en-US\"><b>Don\u2019t let your notifications on.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">Before your meeting, you should turn off your notifications. By turning off the notifications, you minimize whatever might cause a distraction.<\/span><\/p>\n<ol start=\"4\">\n<li><span lang=\"en-US\"><b>Don\u2019t distract participants<\/b><\/span><span lang=\"en-US\">. <\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">Participants of a virtual meeting should be quiet at virtual meetings. Don\u2019t move around your room doing other things and of course do not leave the room during meetings.<\/span><\/p>\n<ol start=\"5\">\n<li><span lang=\"en-US\"><b>Don\u2019t interrupt<\/b><\/span><span lang=\"en-US\">. <\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">In order to keep the online meeting, running smooth, participants should wait for their turn to speak. Keep yourself muted. If something comes up, and you have to speak, be patient, note it and ask it later.<\/span><\/p>\n<ol start=\"6\">\n<li><span lang=\"en-US\"><b>Don\u2019t have conversations<\/b><\/span> <span lang=\"en-US\"><b>with others in the chat room.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">Almost every time participants can tell who is talking with whom during an online meeting. That can distract the team and even more the speaker. If you have to tell someone about something that comes up at the meeting, make a note to do it later, instead doing it to the chat.<\/span><\/p>\n<ol start=\"7\">\n<li><span lang=\"en-US\"><b>Don\u2019t cover your microphone and camera<\/b><\/span><span lang=\"en-US\">. <\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">Before your meeting, locate your mic and camera on your laptop and arrange your computer settings. Be careful with objects such as papers or notes that might block them. <\/span><\/p>\n<ol start=\"8\">\n<li><span lang=\"en-US\"><b>Don&#8217;t be late or wait until the meeting time to log in.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">When a meeting is scheduled, every participant knows the exact time the meeting starts. In order to avoid some internet crisis and have a chance to salute your team log in 3-5 minutes or so earlier.<\/span><\/p>\n<ol start=\"9\">\n<li><span lang=\"en-US\"><b>Don&#8217;t invite unnecessary people.<\/b><\/span><\/li>\n<\/ol>\n<p align=\"justify\"><span lang=\"en-US\">Sometimes we are not sure if the whole team needs to participate in a meeting. While arranging the agenda and before sending the invitations to your team, make sure who must participate and do not invite unnecessary people. <\/span><\/p>\n<ol start=\"10\">\n<li><span lang=\"en-US\"><b>Don\u2019t do things that you wouldn\u2019t do in a F2F meeting.<\/b><\/span><\/li>\n<\/ol>\n<p><span lang=\"en-US\">Keep in mind that a virtual meeting is like a regular F2F meeting. For example, don\u2019t eat, yawn, or make gestures. It is unpolite and no one will<\/span><\/p>\n<p>&nbsp;<\/p>\n<p align=\"center\"><span lang=\"en-US\"><i><b>Do you or your team, follow the above tips?<\/b><\/i><\/span><\/p>\n<h2 class=\"western\"><span lang=\"en-US\">E(U) leaders<\/span><\/h2>\n<p align=\"justify\"><span lang=\"en-US\">All the above play an important role in virtual meetings. Leaders of today have to overcome communication barriers as it becomes more and more common for business leaders to work flexibly across time zones to ensure the most effective maintaining of business operations.<\/span><\/p>\n<p align=\"justify\"><span lang=\"en-US\">In virtual teams, there is a greater requirement for autonomy and thus, a greater need for communication, trust and cooperation between a team leader and the team members. <\/span><\/p>\n<p align=\"justify\"><span lang=\"en-US\">The emergence of a new class of leaders, namely e-leaders who display strategic leadership, business and ICT savviness, is inevitable. <\/span><\/p>\n<p align=\"justify\"><span lang=\"en-US\">Considering all the above, <a href=\"https:\/\/euleaders.eu\/\">E(U) leaders<\/a> project started its journey in December 2021. <\/span><\/p>\n<p>&nbsp;<\/p>\n<p align=\"center\"><span lang=\"en-US\"><b>Do you have all the needed skills to become an e-leader?<\/b><\/span><\/p>\n<p align=\"center\"><span lang=\"en-US\">Learn more about E(U) leaders project and its result <a href=\"https:\/\/euleaders.eu\/\">here<\/a>!<\/span><\/p>\n<p align=\"center\"><span lang=\"en-US\">Stay tuned for more!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Virtual meetings Nowadays, especially in the post Covid era, virtual meetings have been increased and have become an integral part of our lives and jobs.&hellip;<\/p>\n","protected":false},"author":3,"featured_media":1797,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[33],"tags":[],"class_list":["post-2099","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-unkategorisiert"],"_links":{"self":[{"href":"https:\/\/euleaders.eu\/de\/wp-json\/wp\/v2\/posts\/2099","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/euleaders.eu\/de\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/euleaders.eu\/de\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/euleaders.eu\/de\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/euleaders.eu\/de\/wp-json\/wp\/v2\/comments?post=2099"}],"version-history":[{"count":1,"href":"https:\/\/euleaders.eu\/de\/wp-json\/wp\/v2\/posts\/2099\/revisions"}],"predecessor-version":[{"id":2165,"href":"https:\/\/euleaders.eu\/de\/wp-json\/wp\/v2\/posts\/2099\/revisions\/2165"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/euleaders.eu\/de\/wp-json\/wp\/v2\/media\/1797"}],"wp:attachment":[{"href":"https:\/\/euleaders.eu\/de\/wp-json\/wp\/v2\/media?parent=2099"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/euleaders.eu\/de\/wp-json\/wp\/v2\/categories?post=2099"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/euleaders.eu\/de\/wp-json\/wp\/v2\/tags?post=2099"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}